Documents Required for Private Limited Company Registration in India (2026 Checklist)
Checklist of documents for private limited company registration: director KYC, office proof under 2 months old, DSC, MoA/AoA and SPICe+ forms.
Short answer
To register a private limited company you need, for each director and subscriber, PAN, Aadhaar or passport, a recent address proof and photograph, plus a utility bill no older than two months and an owner's NOC for the registered office. Directors sign with Class 3 DSCs. SPICe+ then generates the MoA, AoA, PAN, TAN and incorporation certificate together.
- Minimum directors
- 2 (at least one resident in India)
- Minimum shareholders
- 2
- Office proof age
- Utility bill not older than 2 months
- Name reservation fee
- ₹1,000 (RUN or SPICe+ Part A)
- MCA filing fee
- Nil up to ₹15 lakh authorised capital
- Commencement filing
- INC-20A within 180 days
What documents does each director and shareholder need?
Every proposed director and subscriber must give identity and address proof. Indian nationals use PAN as the primary identity document, backed by Aadhaar, a passport, voter ID or driving licence. Address proof should be a recent bank statement, utility bill or mobile bill in the person's own name, usually not older than two months.
Foreign nationals and NRIs use a passport as identity proof and an overseas address document. Documents signed or issued abroad must be notarised and apostilled (or consularised where the country is not in the Hague Convention). A director without a DIN gets one through SPICe+ itself, for up to three directors.
- PAN card (mandatory for Indian nationals)
- Aadhaar, passport, voter ID or driving licence
- Bank statement or utility bill in own name, recent
- Passport-size photograph
- Email ID and mobile number for each person
- Class 3 Digital Signature Certificate
What proof is needed for the registered office?
The registered office can be owned, rented or a family property, and a home address is acceptable. MCA wants proof that the company has a right to use the address and that the address is real. If you rent, attach the rent agreement; if a relative owns it, a simple NOC from the owner works.
The utility bill must show the full address exactly as typed in SPICe+. Mismatched pin codes, missing flat numbers and bills older than two months are the most common reasons for a resubmission request.
- Electricity, water, gas or telephone bill not older than 2 months
- Rent or lease agreement (if rented)
- No-objection certificate from the property owner
- Property tax receipt or sale deed (useful where available)
Which company documents are generated during filing?
The Memorandum of Association (e-MoA, INC-33) and Articles of Association (e-AoA, INC-34) are drafted online. The main object clause should describe what the company will actually do, because banks, GST officers and licensing authorities read it. SPICe+ Part B also carries AGILE-PRO-S, which applies for GSTIN (optional), EPFO, ESIC, professional tax in some states and the company bank account.
Subscribers and directors sign these forms with their DSCs, and the professional certifying the filing (a practising CA, CS or CMA) adds a declaration in INC-8 and the DIR-2 consent of each director is attached.
| Form | Purpose |
|---|---|
| SPICe+ Part A | Name reservation |
| SPICe+ Part B (INC-32) | Incorporation, DIN, PAN, TAN |
| INC-33 / INC-34 | e-MoA and e-AoA |
| AGILE-PRO-S (INC-35) | GST, EPFO, ESIC, bank account |
| INC-9 | Subscriber and director declarations |
What does registration cost in government fees?
Name reservation costs ₹1,000 per application. MCA charges no filing fee on SPICe+ for companies with authorised capital up to ₹15 lakh. Stamp duty on the MoA and AoA is payable online and depends on the state and the authorised capital, so it varies widely. PAN and TAN are issued without a separate fee. DSCs are bought from licensed certifying authorities at market prices.
What do you need right after incorporation?
Within 180 days the company must file INC-20A declaring commencement of business, which requires each subscriber's share money to be deposited in the company's bank account first. Keep the bank statement showing receipt of subscription money. The board should appoint the first auditor within 30 days of incorporation and hold its first meeting within the same window.
Step by step
- 1Pick two names
Check the MCA name search and the trademark register, then shortlist two names that describe the business.
- 2Collect KYC
Gather PAN, ID, address proof and photos for every director and subscriber.
- 3Arrange office proof
Get a utility bill under two months old plus a rent agreement or owner's NOC.
- 4Buy DSCs
Obtain Class 3 DSCs for all directors and subscribers.
- 5Reserve the name
File SPICe+ Part A or RUN with the ₹1,000 fee.
- 6File SPICe+ Part B
Upload KYC, office proof, e-MoA, e-AoA and AGILE-PRO-S, then pay stamp duty.
- 7Receive certificate
The certificate of incorporation arrives with CIN, PAN and TAN.
- 8File INC-20A
Deposit subscription money and file the commencement declaration within 180 days.
Related services
Sources
- Ministry of Corporate Affairs – MCA21 portal
- MCA – SPICe+ frequently asked questions
- Patron Accounting – private limited registration government fee breakdown (2026)
- India Code – Companies Act, 2013 and rules
Written by the Refogo Editorial Team from the official sources above and checked on 2026-10-31. Laws, rates and due dates change, and authorities often extend deadlines, so confirm your own case with a qualified professional. This is general information, not legal or tax advice. Read our editorial policy or report an error to support@refogo.com.
Common questions
Can I use my home address as the registered office?
Yes. A residential address is allowed if you attach a recent utility bill and an NOC from the owner. Check your housing society rules and local laws separately, because MCA does not examine them.
Do foreign directors need apostilled documents?
Yes. Identity and address proofs executed abroad must be notarised and apostilled, or consularised if the country is outside the Hague Convention. At least one director must be resident in India.
Is a DSC mandatory for all subscribers?
Yes, every person signing the incorporation forms needs a valid Class 3 DSC. The DSC name should match PAN records to avoid rejection.
How old can the address proof be?
Personal address proofs and the office utility bill should normally be not older than two months. Older documents are a frequent reason for resubmission.